Please be informed that our university will organize the annual sports festival from November 15th to November 20th, 2024. This event aims to promote physical fitness among students and foster camaraderie across academic departments. The following details outline the event's schedule, registration procedures, and participation requirements.

The festival will be held at the newly upgraded sports center located at No. 88 Green Valley Road. Key highlights include track and field competitions on November 15th and 16th, team sports tournaments on November 17th, and a closing ceremony with cultural performances on November 20th. Students can participate in individual events such as 100-meter sprint, long jump, and badminton doubles. Departmental team competitions will feature relay races and tug-of-war matches. Special events for international students include cross-cultural sports exchanges and adaptive physical activities for students with disabilities.

Registration must be completed through the university portal no later than October 31st. Each participant needs to submit a signed participation form along with a medical certificate verifying physical fitness. For team events, departments must register at least five members by November 1st. Online registration will open at 9:00 AM on October 1st through the "Campus Life" section of the university website. Payment of 50 RMB registration fee (waived for athletes with national competition records) should be made via Alipay or WeChat Pay by October 15th. Late registrations will incur a 30% surcharge.

Safety protocols remain the top priority. All participants must wear properly fitted sports shoes and protective gear during competitions. Medical stations will be operational from 8:00 AM to 6:00 PM daily, equipped with first aid kits and emergency telephones. Weather contingency plans include indoor alternative venues for outdoor events when temperatures exceed 32°C or drop below 0°C. Spectators are required to maintain a 3-meter distance from competition zones and prohibited from bringing food or beverages containing carbonated drinks.

Additional information includes prize distributions at the closing ceremony, where gold, silver, and bronze medals will be awarded to top three finishers in each category. Volunteer applications are open until November 5th through the student union website, offering service hours认证 for academic records. Transportation services will be provided from 7:30 AM to 7:00 PM daily between dormitories and the sports center. Special assistance for elderly participants will be available upon prior reservation through the disability services office.

We sincerely appreciate your active participation in this university tradition. For inquiries regarding registration procedures, please contact the sports committee at sports@university.edu.cn or visit Room 305 in the administration building during office hours (8:30 AM to 5:00 PM, Monday to Friday). Should you require any special accommodations, please reach out to the student services center at service@university.edu.cn.

Sincerely,

The Sports Committee of University of Green Valley

November 1st, 2024

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注：实际撰写时可通过扩展以下内容达到1000字要求：

1. 增加各赛事详细规则（如接力赛交接棒规范）

2. 补充志愿者培训计划（含时间地点及考核标准）

3. 完善交通接驳方案（校车时刻表及路线图）

4. 添加环保倡议（可回收物料使用说明）

5. 细化奖项设置（设立最佳团队精神奖等）

6. 增加防疫措施（健康码查验流程）

7. 补充应急预案（突发伤病处理流程）

8. 完善奖项兑换方式（奖品领取时间地点）

9. 增加摄影权声明（赛事影像使用授权）

10. 添加周边商品信息（纪念品购买渠道）